In the digital age, the way business is done has changed drastically and the paperless movement is big.
It’s hard to argue with going paperless. It’s good for the environment and sharing documents online has never been easier.
However, business owners should consider the pros and cons before deciding to ditch their copier machines.
Hold-off on placing your copier on eBay or calling the distributor to cancel your contract. Here are 8 reasons businesses still need copier machines.
1. Copier Machines Are Also Printers
This might sound obvious to some, but we find it is still a common misconception.
Today’s office copier works differently from 20 or 30 years ago. With advanced technology, a company can use multifunction printers to do jobs in-house that used to require commercial printers.
Using a copier requires less ink than printing color documents. It saves money to print the original and then make copies for distribution.
Imagine the money a company can save by printing small posters for a trade show and then making copies.
2. Some Documents Require Actual Signatures
When it comes to legal documents, there are times when an original signature is required.
In these situations, managed print services come in handy. You can have a courier take the original documents to the client.
Once the documents are signed and returned, you can make copies and distribute them to the appropriate parties.
There are also times within the employer-employee relationship when documents must get signed in person. Afterward, a copy is returned to the employee and their management team.
A small business is more likely to still maintain paper files.
3. Your Client May Not Have a Printer
Yes, technology gives us the convenience of emailing documents. Sometimes the client is expected to print the document out for various reasons.
But what happens when your client doesn’t own a printer or have the ability to print?
Good customer services will dictate that the business delivers a physical copy.
Offering customers the option to receive digital or print copies shows that you are flexible. These small gestures can become the difference between maintaining a business relationship and sending someone to a competitor.